Data is growing faster than many companies can imagine. But when does this growth become a real problem? How can companies manage to design their IT infrastructure to keep pace with the exponential increase in data? The answer lies in a clearly structured Data Usage Concept (DNK)In this article, we will show you why a DNK is essential for managing your data efficiently, saving costs, and, above all, ensuring that your IT structures remain efficient in the future.
In our Practical webinar on 06.05.2025 we showed how a Data usage concept not only contributes to compliance guidelines, but also creates tangible efficiency gains – for IT, business departments, and management. Learn how optimized data processes can reduce costs, promote collaboration, and increase your company's long-term competitiveness.
CSO Rüdiger Bohle and David Stülpnagel (Consultant Data Strategy) show you in our recording how to get started with a DNK, what is really important, which phases are involved in successful implementation and how you can establish a permanent data structure with the help of migRaven.
Why a data usage concept is so important
Most managers have barely considered the question of what efficient yet secure file storage looks like. However, this comes at a high price. Experience shows: He who seeks losesIf employees have to constantly search for information or even use the wrong version of data, Loss of time and Inefficiencies, which ultimately cause costs.
But the problems go far beyond the issue of efficiency. Vulnerabilities and Compliance violations are almost inevitable in a company where data is stored in an unorganized manner. Inadequately protected data can lead to serious security incidents, while companies without a structured data strategy are at a disadvantage in terms of Privacy Laws and Industry requirements can easily get into trouble.
How a data usage concept increases your efficiency and security
A well-planned and implemented Data usage concept offers you numerous advantages:
- Increase in efficiency: Structuring your data significantly speeds up the search for information. Your employees can access the data they need more quickly, simplifying workflows and saving valuable time.
- Cost reduction: Less time spent searching for and processing data means lower personnel costs. Furthermore, structured filing avoids redundant data and utilizes storage space efficiently.
- Increased data security: A DNK ensures that your data is stored according to clear security standards. Unauthorized access and the risk of data loss are minimized. It also helps ensure compliance with legal requirements and protects your company from potential legal consequences.
- Compliance: Through established processes and rules, a Data Protection Code ensures compliance with all legal requirements regarding data protection and data security. This reduces the risk of fines or other legal issues.
The path to a successful data usage concept
Implementing a DNK requires more than good intentions – it requires tools that bring order to data chaos. Technology plays a central role here: Modern software solutions support the analysis of existing data sets, the identification of unstructured storage, and the creation of transparent access structures. This transforms fragmented file storage into manageable structures with clearly defined responsibilities. Processes that previously required time and coordination now run more efficiently and securely – without permanently overloading IT.
The introduction of a data usage concept follows a structured process consisting of several phases:
- Preparation: At the beginning, the objectives of the Code of Conduct must be clearly defined. What requirements are there? Which stakeholders need to be involved? This preparation lays the foundation for the success of the entire project.
- Analyse: In this phase, the company's existing data landscape is examined in detail. Where are the challenges? Which data sources exist and how are they currently being used? This analysis helps identify weaknesses and clarify where action is needed.
- Conception: Based on the analysis, the data usage concept is developed. It defines how data should be structured, stored, and used. Access rights and security requirements are defined.
- Implementation: Once the concept has been developed, implementation begins. The established rules and standards are integrated into the IT infrastructure. Software like migRaven can play a key role in managing data efficiently and securely.
Conclusion
A data usage concept (DNK) is more than just a theoretical strategy – it is the foundation for the efficient and secure management of your company data. With a clear concept, you not only increase Efficiency and Safety in your company, but also ensure that you Compliance Requirements fulfill and Costs reduce. By supporting migRaven you can put the DNK into practice and experience the benefits in your everyday work.
Those who invest in data structure today will save time, money and hassle tomorrow. Secure a future-proof basis for your company’s success now.
