Data is often referred to as the gold of digitization. This usually means big data and business intelligence. So really very large, very well structured (and classified) databases. This data is available in databases and can be largely automatically evaluated and processed.
The unstructured data, however, must be clearly distinguished from this. They arise every day in daily work, they are seldom classified and there are usually no clear rules for the storage location. They have been deposited on company servers for many years and are increasingly the exact opposite of gold: a real cost driver!
Much of this unstructured data that is on primary storage today has not been used for more than a year. Thousands of files, which are distributed in many folders and subfolders, make working with the data slower and more error-prone. And it's a vicious circle: if a user has found the file they are looking for with great effort, he stores it in a folder to be on the safe side, which appears to be easier to find and at the same time creates even more redundancy. This data spiral has now reached a critical point in many companies.
“The IT industry doesn't have a storage problem, it does Data management problem. "
No wonder that companies are increasingly using data management to counteract this. After all, according to a company survey, "better compliance and lower security risks, cost savings, more efficiency thanks to fewer data silos, the ability to identify new sources of revenue and market opportunities, and higher employee productivity2" are among the greatest benefits. All factors that have a direct or indirect positive effect on the costs that a company incurs when handling data.
Potential savings in the area of technical infrastructure
Potential savings in the area of technical infrastructure can be realized primarily by reducing the amount of data on the one hand and data on the other "Species-appropriate", that is, stored and made available according to their importance.
- Less data requires less memory
- Backups take less time - they block the systems for less time and require less storage
- Overall, less hardware is required
All points contribute to lower energy consumption.
Potential savings in the area of labor costs
“The daily search for documents in the office has proven to be a particular» performance killer «.“As early as 2009, the Fraunhofer Institute summarized the search time factor in office and knowledge work. According to this, almost 40% of the respondents said they searched between 16 and 30 minutes a day, almost 30% between 30 and 60 minutes and around 8% said they wasted between 61 and 120 minutes looking for documents.
In individual cases, employees are even supposed to waste more than 2 hours a day searching for the right files every day. But even if this number is not representative: In a company with 500 employees and an imputed hourly rate of 50 euros it adds up every single minute wasted to an imputed loss of over 100.000 euros every year.
Potential savings in the areas
- Management and administration of the technical infrastructure for the provision and backup of the data.
- Times to find the right file
- Services of the IT department for other specialist departments
Potential savings in compliance
In Europe, around 160 million euros in fines have been imposed due to the GDPR. And even if it initially seems unlikely that your own company could be affected; Fines in the millions are by no means the only risk with poor or inadequate data protection.
A damaged reputation due to data getting into the wrong hands can have painful consequences for a company. Not to be forgotten: Half of all cyber attacks come from within our own ranks and the most common offense is “unauthorized access”.
- Fines for data protection violations
- Reputation damage
- Loss of data due to data theft / backup problems