Migrating to SharePoint promises order, modernity, and improved collaboration, but for many companies, it becomes a costly trap. In an expert webinar on July 1, 2025, Thomas Gomell demonstrated what really matters when moving your data to the cloud – and how to protect yourself from unpleasant surprises.
Numerous practical examples and live demonstrations made it clear: Those who migrate without a strategy end up paying twice – with money, with time, and with dissatisfied users.
Watch the webinar recording now
Watch the full webinar with all live demos and practical tips – or jump directly to the chapters relevant to you in the YouTube video.
The webinar at a glance: Risks, causes, solutions
Under the title “Cost Trap SharePoint – The High Bill After Migration,” the webinar was aimed at IT managers, project managers, and data architects who are planning or have already completed a migration to Microsoft 365.
Initial situation
Many companies enter the migration unprepared:
- Historically grown file server structures
- Unclear permissions
- Outdated data in large quantities
- No exit strategy for irrelevant data
The result:
High storage and licensing costs, inefficient search, technical limitations and user frustration.
Key questions of the webinar:
- Why do cloud costs often rise unexpectedly after migration?
- What technical and organizational stumbling blocks lurk when migrating to SharePoint?
- How can I evaluate, cleanse and efficiently structure my data in advance?
- What role does the data owner concept play in migration?
- How can a sustainable and audit-proof exit strategy for legacy data be achieved?
The key solutions:
| Theme | Solution with migRaven |
|---|---|
| Data analysis before migration | Rating by age, usage, type, authorization and path length |
| Exit strategy for legacy data | Obsolete data is deleted or stored in the archive system |
| Avoiding deep structures | Flatter structures by reducing to the first authorization level |
| Cost control | Storage optimization through data classification and data retention |
| Process coordination with specialist departments | Task management, data owner integration and supervised deletion |
| Sustainability | Archiving, re-migration and future analysis also for SharePoint/Teams (available from Q3) |
Conclusion
Migrating to SharePoint can bring enormous benefits—but only with preparation, strategy, and targeted cleanup. Those who simply "shift everything over" will also inherit the chaos and end up paying twice as much.
With migRaven, the transition is smooth – from the initial analysis through structured tasks to long-term data maintenance in the cloud.
Key takeaways from the webinar
| Theme | understanding |
|---|---|
| Uncontrolled migration | Leads to cost explosion, confusing structures and inefficient use |
| exit strategy | Old data must be deleted or archived in advance – not simply migrated |
| Permissions | Only set at library level – deeper rights cause problems |
| Data structure & depth | Flat structures are essential for performance, usability and path length limits |
| Data owner integration | Departments must have a say in relevance, deletion and structure |
| migRaven deployment | Analysis, project management and migration from a single source – also for Teams & SharePoint |
Are you planning a SharePoint migration?
Avoid unnecessary costs, technical problems and dissatisfied users.
We support you holistically – from the initial analysis to successful implementation with migRaven.
Arrange your personal consultation now – we look forward to speaking with you!
