Compliance and collaboration seem contradictory at first glance: On the one hand, employees are expected to work together flexibly and efficiently, while on the other, data protection and regulatory requirements must be adhered to. How these apparent contradictions can be reconciled was the focus of the practical webinar on May 27, 2025.
Our experts Jan Engelmann and Thomas Erlbacher used concrete examples to demonstrate how companies can meet compliance requirements and collaborate productively with the right approach. The focus was on solutions that actively engage employees while ensuring data security and order.
Watch the webinar recording now
Watch the full webinar now – or use the chapters in the YouTube video to jump directly to the relevant sections:
The webinar at a glance: challenges, solutions and practical approaches
Under the title “Compliance and Collaboration – How to Reconcile Data Security and Efficient Collaboration,” the webinar was specifically aimed at IT managers and decision-makers who struggle with chaotic data structures and complex access rights on a daily basis.
Jan Engelmann first introduced the problem of historically evolved, confusing data structures, which both complicate collaboration and pose security risks. Thomas Erlbacher then presented concrete solutions using migRaven, including the possibilities of folder self-service and the management of access rights by data owners.
Key questions of the webinar:
- How can companies effectively clean up outdated and chaotic data structures?
- What role do data owners play in optimizing permissions?
- How can compliance be ensured through self-management of the specialist departments and at the same time relieve the burden on IT?
The key solutions:
- Analysis of the current situation: Visualization and evaluation of the existing data and authorization structure.
- Self-service folder: Users can create new folders independently and based on rules and assign permissions.
- Data Owner concept: Specialist departments actively take responsibility for their data and access rights.
- Automated archiving: Regular and traceable archiving of outdated data for less ballast and more efficiency.
- Tagging and classification: Systematic labeling of sensitive data according to compliance requirements (e.g., GDPR, NIS2). Tip: More information on this topic can be found in our online help: Tag and classify directories with migRaven.24/7.
Particular emphasis was placed on the practical implementation in everyday life, supported by simple tools and clear, understandable rules that all employees can easily apply.
Tool support and project phases
migRaven supports companies with proven tools such as migRaven Analyzer, Data Retention, and Folder Self Service in five clear project phases – from the initial analysis to the sustainable use of the new structure. The webinar also demonstrated, using concrete scenarios, how companies can optimize internal authorizations with migRaven and maintain control over them over the long term.
Conclusion
Compliance and efficient collaboration are not mutually exclusive; rather, they can be successfully combined with the right approach. A typical example is dealing with chaotic filing systems, where files are stored duplicated and in an uncoordinated manner, leading to significant search times. Or the common case where employees are unclear about which data can be archived or deleted, which in turn creates compliance risks. Through clear structures and targeted accountability, companies benefit not only from greater data security, but also from improved collaboration and significantly increased productivity.
Key takeaways from the webinar
| Theme | understanding |
|---|---|
| Data chaos | Historically grown structures create risks and inefficiencies |
| Compliance & Collaboration | Harmonize through clear structures and rules |
| Folder Self Service | Independent, secure and rule-based folder and permission management |
| data owner concept | Transfer of responsibility to specialist departments for better control |
| Automatic archiving | Reduction of operational data load for more efficient work |
| Tools & Implementation | migRaven.24/7 provides practical and effective support for implementation |
Do you want to optimize compliance and collaboration in your company?
We're happy to help you find the balance between efficient collaboration and reliable compliance within your company. Together, we'll analyze your existing data and authorization structures, develop customized solutions, and actively support you in implementing them within your company – step by step and with extensive expertise.
Arrange your personal consultation now – we look forward to speaking with you!
