Avoid the beaten track on the file server - How you can save 15 minutes a day with the right data structure.

Footpaths arise in the most varied of places and for the most varied of reasons. Usually when the actual route appears illogical, inconvenient or not (no longer) usable. Sometimes it makes sense to take a new path. But occasionally it would be better to free the old path from the rubble and make it accessible.

Because anyone who has embarked on a new beaten track for the first time knows that at the end of the day you have used up a lot more time and energy. And sometimes you were even cursed by the farmer for accidentally trampling across his field.

What are beaten tracks on the file server?

And why do companies lose around 15-60 minutes of working time each day? Per employee! And above all: How can this be avoided?

Scientific studies show that disordered and confusing amounts of data lead to an enormous loss of time. Because 70-95% of all data on the file server is out of date and will usually never be touched again. However, this mountain of data blocks quick access to the really relevant documents.

>> Calculate the savings potential for your company now <

As a user, I can no longer see the data path in the truest sense of the word because of the sheer amount of data. And just like in nature, the user now looks for his own way on the file server to shorten the desperate search for data - by creating his own additional structures. And in doing so, he unintentionally increases the directory chaos and the mountain of data.
 
How do I recognize the beaten track on the file server?
Employees create their own directories.
A classic example: Mr. Müller looks for the templates for his presentations every day. To do this, he has to click his way deep through an old, grown file structure and at the end notices that the templates are not there in the 15th level. Or even worse: there are outdated templates there, because the person responsible for these templates, his colleague Mr. Meier, has not stored the updated templates here for a long time. Because Mr. Meier knows from experience that nobody will find anything here anyway.
What happens now Mr Müller will say to himself in frustration that he can save himself this search in the future, so he creates his own folder "Mueller" and begins to store all documents that are important to him separately. Just as his colleague “Meier” has probably been doing for a long time.
The fatal thing, however, is that through these newly created personal structures, data growth continues to increase and an orderly data exchange becomes impossible.

The example of Mr. Müller and Mr. Meier sounds simple, but it shows in a very practical way how beaten paths, i.e. separate structures, are created when the classic directory structure is too deep, too grown, too out of date, too illogical, in short too extensive.

How can all this be avoided now?
Research such as at the University of Bamberg and our daily experience in analyzing our customers' file servers have shown us that it is extremely important first of all to analyze the data volume on file servers and to assess which data is redundant, obsolete and trivial. These so-called ROT data eat up working time (up to 1 hour per day and employee) and cause enormous power consumption (read here our contribution to power consumption through ROT data) and frustrate employees.

we have with migRaven.24/7 created software that can help at lightning speed. The data volume is initially analyzed and all superfluous data is outsourced. Incidentally, we store this in an archive that the user can still access. This means that no data can be accidentally lost during archiving.

Less data, but with structure
We have now suddenly minimized the data volume. Now all future new directories will only be created with the appropriate authorizations. This strengthens the sense of responsibility for one's own data and increases security in daily data exchange.
It is also important here: the directory depth is now kept flat. The use of ABE also minimizes the overview of the directories in the field of vision. This creates a perfect overview for the user.

We at migRaven are also happy to help you to recognize and prevent the beaten track on your file server.
Test migRaven.24/7 free and without obligation. Our Obsolete data report lets you quickly distinguish ROT data from relevant data. With our Data retention move this superfluous data to the archive. And thanks to ours Folder Self Service From now on you can only create directories with the appropriate permissions.

This is how we bring you from the data trail back to the data highway in a flash.

And best of all: You give your employees 15-60 minutes a day. And that has a noticeable effect on motivation and financially on the balance sheet of your company.

Here you can test migRaven yourself
Test migRaven now and see for yourself.