Analysis, management, access and retention rules for data

migRaven.24/7 addresses the employees and their requirements in their daily work with the file server. With the help of suitable analysis tools, users get an overview of their data and file structures, can have old files separated and are able to carry out cross-departmental data exchange with exchange and team folders. Appropriate access rights and massive relief for IT are always included.

Automated sorting out of dataRule-based archiving

Data Retention Policies

Automated sorting out of obsolete data for efficient work in the file system

With data retention policies, old and obsolete data disappear continuously and automatically from the productive area in order to permanently retain the advantages of a tidy file system. This makes it an important part of aikux.com's efforts to improve work with data, directories and user rights in the long term.

Ad Hoc Data Retention

Enforce retention jobs ad hoc

Ad hoc Data Retention enables employees via a web interface to remove files and folders from the production system with just a few clicks. This clears the way for the currently important data that would otherwise be lost in the flood of obsolete and outdated files.

Web interface for data owners

Delegation of data responsibility to the departments

Through a web interface, all employees can migRaven.24/7 access. The simple interfaces also help non-IT-savvy users to get an overview of their data, apply pre-defined data retention policies, create exchange folders and much more.

Define the storage location of the archived data

Subfolder vs. symlink

When setting up policies (policies) for data retention, a critical decision on the location of the deposit must be made at the outset. Depending on the question of how data retention should work, you can choose between two options. Thus, either within the actual directory, a subdirectory is created in which all obsolete data in the original directory structure are moved - or you can alternatively use symlinks. Thereby one has the possibility, with so-called UNC paths the obsolete data on one others shift cheaper server and thus make a real physical separation.

Sun covers migRaven.24/7 also the interests of the IT department for optimized storage costs.

Return archived data to the productive system

Nur Courage in using Data Retention - the data will not be deleted.

If already archived data or even entire folders are needed again and returned to the productive system, then this is easily possible. For this, the archive folder, which is located in the higher-level directory by default, is opened in Explorer. In the archive folder, which reflects the same folder structure as in the productive area, the file or folder you are looking for can be easily localized and returned to the production system using copy-paste.

Exclude areas of data retention policies

Flexibility within retention policies

If the data owner wants to assign a directory to the Data Retention Policies but subfolders are not to be archived, the policy owner can exclude these paths from archiving in the policy settings.

The settings of the Data Retention Policies can be viewed at any time via the web interface and can also be adapted if necessary.

Create and manage secure exchange directories yourself Directly in the file explorer

Folder Self Service

Exchange and project folders managed by the user, not the IT

With the Folder Self Service function, users can independently create template-based exchange directories for their teams or projects. The user chooses only the location and name of the folder, the persons involved and optionally an expiration date. migRaven.24/7 creates the folder with correct access rights and removes it automatically if desired.

Web interface for all users of the file system

Delegation of data responsibility to the departments

Through a web interface, all employees can migRaven.24/7 access. Non-IT-savvy users can find their way around in the simple interfaces and can create exchange folders for themselves and their projects.

Set access permissions to exchange folders

Use Folder Self Service to securely and locally exchange data

About appropriate templates in migRaven.24/7 Web interface users can independently create new directories and ensure by granting permissions that the directory is accessible only to authorized persons. It is possible to distinguish between reading and / or writing rights. The rights can be assigned to individuals as well as groups.

Once created, all participants receive an info e-mail and can use the directory immediately. Due to the consistent use of Access Based Enumeration, it is only visible to this group of people and does not disturb other users of the file system.

Adapt access permissions to exchange folders

Flexibly respond to changes in team composition with Folder Self Service

The creator (data owner) of a directory created via Folder Self Service initially defines the authorized persons and can grant this read and / or write access to the created directory. The data owner can use the set access rights at any time migRaven.24/7 Trace web interface and adjust if necessary. Authorizations can be changed, reassigned or withdrawn at any time.

Set the runtime of a directory

Specify expiration date to prevent new data mountains

Im migRaven.24/7 Web interface, users can simultaneously determine the runtime for the new directory when creating a directory. This is useful, for example, for folders for exchanging files that are only needed for a short time. To ensure that these newly created directories do not burden the entire file storage in the long term, an expiration date should be specified directly by the user.

To ensure that the folder and its contents are really no longer needed, the creator will be informed by email before the end of the term. Optionally, the term can also be extended.

Comments for transparency at every step

Transparency as the alpha and omega of user-centered data management

When creating directories, the user is asked to leave a comment. This helps especially the authorized persons to be informed about the purpose of the directory.

Even when changing the directory settings, such as the adjustment of access rights or extension of the term, a comment is to be filed. The comments are sorted chronologically in the directory settings migRaven.24/7 Web Interface are stored and are also integrated in the e-mails, which are automatically sent to every authorized person with each change.

Know who has access where Access management

Existing directory in migRaven.24/7 manage

Authorization management simple and secure

Existing directories can be changed in the web client from migRaven.24/7 to get managed. This gives data owners comprehensive control over their existing folders and access rights. The data owner can understand the set access rights at any time and adjust them if necessary. Authorizations can be changed, reissued or revoked at any time.

Create subdirectories with explicit permissions

Create new folders with explicit permissions

In the web client, new subfolders can be created in the directory tree independently of configured templates and given explicit access rights. These folders have no runtime. Data owners can always understand the access rights and adjust them if necessary.

Delete directories

Delete unused directories

directories that are in migRaven.24/7 managed can be deleted in the web client by administrators and data owners after confirmation. This means that directories can not only be archived with data retention, but also permanently deleted manually.

Understand data and authorizations on the file server Visualization and analysis

Visualize and analyze data structures

At the beginning of every optimization is the analysis of the actual state

With migRaven.24/7 Administrators and users receive transparency about the existing data structure. On the home page of the web interface detailed information about the data such as the authorized users, the age distribution of the data as well as file types and file owners (Data Owner) are displayed clearly. Thus, the problem areas can be found within the file system, which can be moved with Data Retention.

Which users have access to my directories

Who has access to this folder?

With Windows on-board resources this question is hardly to answer with the grown structures with thousands of files. migRaven.24/7 permeates the complex group structures and informs the data owners about which users have direct access rights to their directories.

Knowing this helps data owners gain control over access permissions to their directories and ensure that only the right people have access to them.

Cleanly set list permissions then have a direct impact on users, who, thanks to Access Based Enumeration, only see data with corresponding access rights, which in turn leads to significantly more efficient work on the file system.

Reliable identification of the data owner

Key figure Data Owner

Nobody would come up with the idea of ​​going to the cabinet of his filing cabinet to ask him how many shelves he can move in, how many folders he should put in, when he can remove the files or whom he can give the key to. But this absurd situation prevails in most IT environments. The topic of structure and permissions is usually the subject of the IT department. However, the file owner (data owner) is the only one who knows what to do with the data.

But who are the data owners of the hundreds of directories? This question is practically unanswerable with Windows on-board resources in established structures.

migRaven.24/7 Solves the problem by scanning the NTFS file owners and gives an overview of who has generated how many files in a directory. The user who created the most files is either the Data Owner of the directory or knows the Data Owner. The next step is in the migRaven.24/7 Web Interface simply assign the Data Owner rights to the identified file owner. From this point on, the data owner can become active himself and decide that, for example, certain directories can be archived obsolete and ad hoc, authorizations must be adapted or archiving policies should be assigned to specific directories.

Obsolete Data Report

Find important data, sort out everything else

With the help of the Obsolete Data Report, you can purposefully take action against mountains of data, thereby increasing the efficiency of all users in handling the file system.

Outdated data accounts for an average of 80% of the total data volume in large enterprises. They have not been used for years and are in forgotten or redundant folders. 20.000 up 50.000 files per employee are a reality, but manual sorting is impossible. The Obsolete Data Report analyzes your data structures with regard to the age of data and directories in order to identify the need for action based on meaningful indicators.

Optimization potential for storage costs and user effectiveness

The Obsolete Data Report has both the interests of the user and the IT department in view

The analysis gives an overview of the age of the data in three categories and sets this in relation to the number of directories and files, as well as to the occupied storage space. You can determine the filter of the data age yourself, eg all files older than two years.

The two categories directory number and file number are particularly interesting for the department, as they highlight the number of obsolete directories and files graphically. That's how they define outdated Directory and data sets the optimization potential for the user in the effective handling of the data.

The category of file size takes into account the interests of the IT department in terms of optimized storage costs and runtimes for the backup. The graphically highlighted storage space occupied by obsolete files is therefore equivalent to the potential for optimization of storage costs.

Best Practice Report

The Best Practice Report

The best practice report provides detailed key figures relating to the Microsoft best practice compliance of the authorizations on the read drive. You can easily find out where, for example, authorizations are too deep (more than 3 levels), inheritance is interrupted or users are directly authorized. This information is indispensable when preparing for a file server restructuring or when cleaning up the Active Directory!

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