data growth problem

The impact of the data mountain on your business

Since digital data storage has been introduced in companies, huge amounts of data have been piling up on local systems: concepts, texts, Excel tables, presentations, calculations, photos, films, etc. And the amount is growing every day. When the storage space is full, the administrator simply puts a new, larger disk in the server or adds more storage space in the cloud.

Over 70% of the data is no longer needed today, and the trend is increasing.
 The consequences?

  • The Efficiency in handling data decreases
  • The Data Protection is in danger
  • The Data security decreases
  • Administrative expenses 

Data growth is 30-40% per year!

The biggest cost factor in using the file server is the amount of time users spend to access their needed data.

Thousands of files distributed in many folders and subfolders make working with the file system more confusing, slower and more error prone. If the user has found the file he is looking for with great difficulty, he places it in a folder for security, which seems more intuitive to him and at the same time generates more chaos and redundant data.

Over time, due to uncertainty as to whether data is still relevant or already obsolete, more and more data remains in the productive directories even after many years, obscuring the view of the really needed active data. On average, 70-80% of unstructured data is already outdated in German companies and therefore no longer belongs in the production system.

If you don't act now, you lose.

As early as 2009, the Fraunhofer Institute found in the Office Work study:

"As a special "Performance Killer" has become the daily search for Documents and documents proved in the office. Of all the participants surveyed, almost 40% need more than half an hour a day just to search for required, work-relevant documents, data, messages and documents."

Costs

220 days * 1h * 40 € * 1.000 MA = 8.000.000 €

Calculated loss per year at 1.000 MA due to inefficient work with the file system according to Gartner.

Calculate your ROI

Use our price calculator and compare your individual savings potential with the license costs for migRaven.

Removing data has to be easy and secure

Nobody deletes files if there is even the slightest risk that the contents of a file - or just part of it - might be needed again. If employees are then instructed by IT or their superiors to clean up their directories, they will probably delete ten or even twenty files. But with an average of 20.000 - 40.000 files per user, this is of no use.

 

Very easily start

Data controllers should start by removing the really old data (e.g. 10 years and older) with migRaven.24/7 Data Retention to move data from your department directory to the department archive. You can exclude individual folders with one click as required.

migRaven.24/7 then begins to create your department archive, which has your usual structure, sorts out the old data in the background and, of course, also makes empty folders disappear from the active file system.

Gradually, you can now dare to "younger" files and give up on an average of about 70% of the data, which can still be found in the countless folders of your file system to date.

With the Data Retention feature, we make three promises to users:

  1. The old data remain accessible
  2. The simple way it works is can also be used without in-depth IT knowledge
  3. Handling the remaining data becomes significantly more efficient

Where to archive?


What then remains are the growing costs for storage and backup of the archive - and this is where Amazon's AWS Storage comes into play! AWS is dirt cheap when it comes to storage and backup of unused data. Terabytes can be stored and secured for just a few hundred euros a year - including direct access from the file system that all users are used to.

>> More about AWS here

More on this topic:

Currently at migRaven

Compliance
Bettina Böhm

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