Removing data has to be easy and secure
Nobody deletes files if there is even the slightest risk that the contents of a file - or just part of it - might be needed again. If employees are then instructed by IT or their superiors to clean up their directories, they will probably delete ten or even twenty files. But with an average of 20.000 - 40.000 files per user, this is of no use.
Very easily start
Data controllers should start by removing the really old data (e.g. 10 years and older) with migRaven.24/7 Data Retention to move data from your department directory to the department archive. You can exclude individual folders with one click as required.
migRaven.24/7 then begins to create your department archive, which has your usual structure, sorts out the old data in the background and, of course, also makes empty folders disappear from the active file system.
Gradually, you can now dare to "younger" files and give up on an average of about 70% of the data, which can still be found in the countless folders of your file system to date.
With the Data Retention feature, we make three promises to users:
- The old data remain accessible
- The simple way it works is can also be used without in-depth IT knowledge
- Handling the remaining data becomes significantly more efficient